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CONTACT

Mail :
The Register Office
Plymouth City Council
Plymouth PL1 2AA
Phone :
01752 268331
Email :
regoff@plymouth.gov.uk
Fax :
01752 256046

LOCATION

OPENING TIMES

  • Monday 9am to 5pm
  • Tuesday 9am to 6pm
  • Wednesday 9am to 5pm
  • Thursday 9am to 5pm
  • Friday 9am to 4.30pm

  • An appointment system operates

Gravestone

Birth, death and marriage certificates

The Plymouth Registration Service holds:

  • The registers for all births and deaths and civil marriages that have occurred within the Plymouth boundaries since 1837
  • The marriage registers from churches, chapels mosques and synagogues (registered for marriage) within the Plymouth boundaries are deposited with us once they have been filled or marriages that took place in a religious building without a register will be recorded in the register office registers dating back to 1837

Provided we have sufficient information to identify an entry in a register, we are able to issue certified copies (certificates).

Information we need to search the register for you

  • Place, sub-district or church (this identifies a set of indexes)
  • Date (this identifies the correct index book)
  • Name (this identifies entry or entries)
  • Forenames, name of spouse, partner or name of parent (this provides cross match to identify a correct entry)

Provided all this information is available and the register entry can be found, we aim to issue the certificate within five working days or next working day priority service.

If any of this information is missing a broader search is required. This is classified as a 'protracted search' and we aim to produce a certificate within 14 days, provided sufficient information is available to enable a search and the entry can be identified.

Getting a copy of a certificate

Document Download Icon Download and complete a birth certificate application form [PDF, 189KB]

Document Download Icon Download and complete a death certificate application form [PDF, 158KB]

Document Download Icon Download and complete a marriage certificate application form [PDF, 141KB]

Document Download Icon Download and complete a civil Partnership certificate application form [PDF, 70KB]

You can also apply to Plymouth Register Office by letter or email. Please include the following details:

  • Your name (as applicant), address and contact number
  • Certificate details
  • Full name(s) at the time of the event
  • Date of birth, death or marriage
  • Parents' names (birth only)
  • Husband/wife name (death only)
  • Where the birth, death or marriage occurred

Public index search

You may conduct a search of the public indexes in person. An appointment is required which will give you access to the indexes for one day. A member of staff will be allocated to retrieve the indexes you require, verify entries and produce certificates if your search is successful. Please contact the office for the current charges.

Civil partnership certificates may be obtained from the local authority register office where the civil partnership took place. A standard (full) certificate can be issued only where the applicant can provide the full address of both partners at the time of the civil partnership registration. Otherwise an extract certificate can be issued. An index of civil partnership registrations for each authority can be viewed upon request.

Please note that public registers and certificates are crown copyright and protected under Section 163 of the Copyright, Designs and Patents Act 1988 so they may not be lawfully reproduced. For the purposes of this guidance, the term copying includes: photocopying, scanning, filming, reproduction in any other media, including the placing of material on the internet.

Make changes to a certificate

You must check that information that has been recorded by the Registrar is correct before you sign the register.

Generally, corrections fall into two categories:

  • Corrections that can be made at the register office responsible for the area where the registration took place – these tend to be minor mistakes and do not require authority from the General Registrar Office.
  • Corrections that need to be sent to the General Register Office (GRO) – these tend to be mistakes involving names.

If you find a mistake on a registration, we would first recommend that you speak to a Registrar at Register Office where the registration took place. They will explain what kind of correction you will require and what evidence (if any) you will need to supply.

A correction must be requested in writing, and very often the original informant must attend the Register Office to witness the correction being made.

Document Download Icon Download and complete an application to correct a birth entry form [PDF, 23KB]

Document Download Icon Read the guidance to correct a birth entry [PDF, 45KB]

Document Download Icon Download and complete an application to correct a death entry form [PDF, 21KB]

Document Download Icon Read the guidance to correct a death entry [PDF, 36KB]

Document Download Icon Download and complete an application to correct a marriage entry form [PDF, 34KB]

Document Download Icon Read the guidance to correct a marriage entry [PDF, 42KB]

Alternatively you can call the General Register Office on 0300 123 1837 for advice.

Changing your child's forename(s) after you have registered the birth

You can make changes within the first 12 months of your child's life by completing Form 14.

Document Download Icon Download and complete the names given not in Baptism (Form 14) [PDF, 23KB]

Names given in Baptism forms are available from your minister.

Re-registration

Births can re-registered in certain circumstances and the service is free, however there is a fee for new certificates. See our Register Office fees page for an up to date price list.

If you are not married to the natural (biological) father of your child and there is not already a father recorded on the register then the natural father's details can be added to the registration using the following form.

Document Download Icon Download and complete the re-registration of birth outside of marriage form [PDF, 54KB]

The natural father and mother of the child will need to complete and sign the form and will both be required to attend a Register Office in England or Wales. The Register Office will need to see the original birth entry.

If the natural father is not able to attend a Register Office then the Statutory Declaration of Parentage form below may be accepted. The declaration may only be witnessed by a select group of professionals. Please see the form below for more details.

Document Download Icon Download and complete the statutory declaration of parentage form [PDF, 15KB]

If you have married the father of your child the law allows you to re-register the birth to show this change in your legal status. You will need to complete the re-registration of birth after marriage form below and provide evidence of your marriage. The Register Office will need to see the original birth entry.

Document Download Icon Download and complete the re-registration of birth after marriage form [PDF, 31KB]

Costs and fees

Birth

Service Cost
Registration of a Birth Free
Free Short Birth Certificate Free
Additional Short Birth Certificate at time of Registration £4
Short Birth Certificate from current register until archived £7
Short Birth Certificate from deposited Register £10
Full Certificate at time of Registration £4
Full Certificate from current register until archived £7
Full Certificate from deposited Register £10
Post administration £1

Priority Service (including postage) *

Please note: This is in addition to the certificate price

£15


Death

Service Cost
Registration of a death Free
Death certificate at time of registration £4
Death certificate from current register until archived £7
Death certificate from deposited register £10
Post administration £1

Priority Service (including postage) *

Please note: This is in addition to the certificate price

£15


Marriage

Service Cost
Marriage certificate at time of registration £4
Marriage certificate from current register until archived £7
Marriage certificate from deposited register £10
Post administration £1

Priority Service (including postage) *

Please note: This is in addition to the certificate price

£15


* Certificates can be collected at no cost from the Plymouth Register Office. There is a standard 5 day turn around for certificate applications. If you require your certificate quickly we offer a Priority Service which produces certificates with in 24 hours.

Certificates can be posted to your address by Second class post, however there is an additional administration fee of £1.

Payment

Payment can be made by post by cheque or postal order (cheques should be made payable to Plymouth City Council).

You can email us followed by a telephone call with your credit/debit card details (credit or debit cards must be registered to the applicant and the address the certificate will be sent to).

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