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Christmas lights and events

Head of service

Dave Roberts

Date

October 2009

Service provided, number of staff and equipment

• Provision of Christmas lights, Christmas lights switch-on and Christmas late night shopping entertainment.
• Current lighting display stock and infrastructure (photographic record of existing Christmas light display needed).

Specification

• Lights - lights provided in all shopping streets within BID area, starting mid-November.
• Switch-on and entertainment - entertainment (charitable) covers the six late night shopping Thursdays leading to Christmas. Entertainments organised in accordance with the HSE Event Management guidelines and TV broadcasting guidelines. Locations set to attract maximum numbers of passing shoppers, being mindful of sound transference to nearby shops. Some in-house services provided (small stage and equipment). Other services bought in (large stage and equipment).Good media involvement - radio and TV stations.

Performance measure

• Lights - existing stock of lights and infrastructure (poles, switching gear etc) erected, taken down, maintained, stored and repaired as necessary, or replaced with equivalent standard when obsolete. Note: Within the current budget is necessary to replace a percentage of the existing stock on an annual basis. Council covers cost of power usage. Christmas lights quality and event content quality is subject to individual’s perception and impossible to measure, other than by public feedback. Continue to seek private sector sponsorship to enhance the displays on an annual basis.
• Switch-on and entertainment - high profile celebration of Christmas lights switch-on. Set via HSE Event Management guidelines.

Non-compliance procedure

N/A

Existing value of contract/service

Current annual budgets: £40k lights and £6k switch-on event.

Boundary area

City Centre/Guildhall Square.

Proposed BID additional activity

Expand the city centre Christmas lights including the new LED tree lights in BID area. Additional weekend entertainment.

Cost of BID additional activity

Forms part of BID lighting and events budgets.

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