Procurement Rules, Regulations & E-Procurement System

Procurement Rules

European Procurement Regulations

The Public Contracts Regulations 2015 apply if the estimated value of a contract exceeds the thresholds set out in the EU Procurement Thresholds.

These Regulations are legally binding on the Council and it is illegal to ‘break up’ contracts to avoid the application of the European Regulations.

The Regulations require the Council to advertise contracts in an electronic publication called the Official Journal of the European Union (OJEU).

This is accessible on the Tenders Electronic Daily (TED) website.

The Contract Standing Orders (CSOs)

The CSOs set out the mandatory rules which Plymouth City Council must follow when procuring supplies, services or works.

Updated: July 2020

Contract standing orders set out the procurement route required dependent upon value. The following table provides an overview of this:

Where can I find tender opportunities for Plymouth City Council?

We use the Supplying the South West Procurement Portal for opportunites above £25,000.

You'll need to be registered on the portal first for us to do business with you.

How do I register on Supplying the South West?

Supplying the South West is free to join and guidance on how to register is available below to help you with the registration process.

Supplying the South West registration guide

More information can be found on the Supplying the South West website.

I have received a request to respond to an opportunity via Supplying the South West, is guidance available on how to use the portal?

Supplying the South West portal is not administered by the Council. If a Supplier requires assistance or further information to be able to use the online portal they should log a support ticket on the PROACTIS Supplier Support Helpdesk.

If a Supplier does not already have access to the Helpdesk they should email ProContractSuppliers@proactis.com to request access and guidance.

What are the Councils payment terms?

The Council’s The Councils payment terms are 30 days from receipt of invoice. If your organisation is registered as an SME the Council will endeavor to make payment within 15 days.