School privacy notice

Plymouth City Council uses information about children for whom it provides services, to enable it to carry out specific functions for which it is responsible, such as the assessment of any special educational needs the child may have. It also uses the information to derive statistics to inform decisions on, for example, the funding of schools, and to assess the performance of schools and set targets for them. The statistics are used in such a way that individual children cannot be identified from them.

Plymouth City Council will use information about its school workforce for research and statistical purposes and to evaluate and develop education policy and strategies. The statistics are used in such a way that individual staff cannot be identified from them. The Council may also use it to support and monitor schools regarding sickness and recruitment of staff.

The Council also uses information about pupils for research and statistical purposes, to monitor the performance of local services and to evaluate and develop them. In fulfilling its responsibilities with regard to the National Child Measurement Programme (NCMP), information on the height, weight and weight category of individual pupils will be provided to the parents of children in Reception and Year Six classes. This information will be accompanied by health-related advice and signposting as appropriate. This will require the Council to maintain details of pupils' names and addresses for this purpose before, during and after the weighing and measuring process. Within the Council, the statistics are used in such a way that individual pupils cannot be identified from them. The Council may also provide individual schools with aggregate information on proportions of their pupils in each weight category. The NCMP is carried out in accordance with strict national guidelines provided by Public Health England.

Providing information to support the School Nursing Service

In order to support the School Nursing Service the Council will make available details of the school attended by every child in Plymouth to the Child Health Information Team of Plymouth Hospitals NHS Trust. This will include name, date of birth, home address and school attended. Parents and pupils aged 16 or over can ask that no information be transferred to the Child Health Information Team. If as a parent, or as a pupil aged 16 or over, you do not want information passed to the Child Health Information Team you can request this by writing to the Assistant Director, Learning and Communities, People Directorate, Plymouth City Council, Plymouth, PL6 5UF, or email learningandcommunities@plymouth.gov.uk.

Providing information to support the Plymouth Hospitals NHS Trust Orthoptic Team to carry out routine eye tests for every child aged between four and five years old

In order to support the Orthoptic Team to carry out routine eye tests for every child aged between four and five years old, the Council will make available details of the name, date of birth, home address and school attended by every child in Plymouth aged between four and five years old to the Plymouth Hospitals NHS Trust. If, as a parent, you do not want information passed to Plymouth Hospitals NHS Trust you can request this by writing to the Assistant Director, Learning and Communities, People Directorate, Plymouth City Council, Plymouth, PL6 5UF, or email learningandcommunities@plymouth.gov.uk.

Youth Support Services

For pupils aged 13 years and over, the school is legally required to pass on certain information to the provider of Youth Support services in their area. This is the local authority support service for young people aged 13 to 19 in England. For Plymouth City Council this service is delivered by Careers South West.

The school must provide the name and address of the pupil and their parents and any further information relevant to the support services' role. In addition, the date of birth of the pupil is supplied.

Youth Support services pass on some of the information they collect to the Department for Education (DfE) to enable them to assess the local authorities’ performance and determine the destinations of young people after they have left compulsory education. If you require more information about how the DfE store and use your information then please go to the DfE website.

Data may also be shared with post 16 providers to secure appropriate support on entry to post 16 provision.

Until pupils are aged 16 or older, their parent(s) can ask that no information beyond their children’s name, address and date of birth (and their own name and address) be passed to the youth support services provider. This right transfers to the pupil on their 16th birthday. Pupils and/or parents will need to inform the school if this is what they wish.

Families with a Future privacy notice

The national Troubled Families Programme is known locally as Families with a Future. Plymouth City Council is one of the many partners involved in the programme – please see our statutory privacy notice.

Privacy notices

 Privacy notice - pupils [Word, 36KB]

 Privacy notice - school workforce [Word, 32KB]