We must, by law contact all residential properties in Plymouth to ensure we have all eligible residents at each property registered. Information from the canvass is used to update the electoral register. We do this by:
- inviting unregistered residents to register
- removing the names of voters who no longer live at each address
Changes to the register during the canvass will take effect on 1 December. On publication of the revised Register of Electors.
The register will be used for any elections held.
How we will contact you
From July we will be contacting households in a number of ways. Not all residents will contacted at the same time. You may be contacted by:
- email and/or text messages from ‘Plymouth City Council Electoral Services’
- by post
- telephone or in person
Responding after receiving an email
We are using emails and texts to reduce the cost of obtaining information from our residents. Please help us by responding to our request for information as quickly as possible.
- The sender of the email will be ‘Plymouth City Council’.
- The email address will be firstname.lastname@example.org.
This is an official email account that we use. If you update or confirm your details by email, you do not need to return your paper form. If you have any questions about how to respond, email email@example.com.
To confirm or update the details for your household
- visit the household response website
- enter both parts of the security code from the correspondence you have received
If you have no changes to make, you can also respond by:
- Texting NOCHANGE followed by Part 1 and Part 2 of your security code to 80212 (standard charges apply), or;
- Calling 0800 197 9871 and when prompted entering part 1 and part 2 of your security code.
Please respond straightaway. We are required by law to send reminders to get up to date information if we do not receive a prompt response.
Details that should be included
Everyone who is eligible to register to vote. Residents at the address who are:
- 16 years of age or above
- a British, Irish or European Union citizen, or
- a Commonwealth citizen who has leave to enter or remain in the UK or who does not require such leave
A list of eligible nationalities is available on the Electoral Commission website. If you are a national from an EU country, you are still eligible to vote in the UK. You still need to respond if you do not qualify otherwise we will continue to ask you for this this information.
- Students – Students may register at both their home address and term time address, but can only vote once in the same election.
- Second home owners – Second home owners can register at more than one address, but only if they are resident in both and split their time equality between the two addresses.
Details that should not be included
- Residents at the address who are under 16 years of age
- Residents who are not British, Irish, European Union or Commonwealth citizens
- Visitors staying at the address
- Landlords who do not live at the address.
Registering a new elector
The canvass form sent to your address is not a registration form. Anyone at your address who is eligible to vote and is added in your reply to the canvass form will not become a voter. They need to apply to register themselves online.
Applications take around 5 minutes to complete and applicants will be asked for their:
- National Insurance number
- date of birth
We will contact eligible individuals by post or email if they do not register.
Who we need a response from
We are asking for a response from every property we communicate with. This includes confirming there's been no change to the information we hold. Please respond as requested when we contact you.
You must respond to the canvass communication when:
- any information is incorrect
- there are people eligible to register to vote at your address who are not included
- the notification you receive states that you must respond
How to register to vote
All new residents at your address need to apply to register. New residents should apply to register to vote online as soon as possible. If their application is successful, they will be added to the register of electors from 1 December. There is no need to wait for us to send an individual registration form to new residents.
Where new names are provided to us, a registration form will be emailed or sent by post to these individuals. These names will not on the electoral register until they have registered to vote.
Removing people from my address
To make an amendment visit household response.
- enter both parts of the security code provided on the canvass communication
- remove the names of the people who should no longer be registered at your address
To change your name on the electoral register, you will need to provide evidence of your name change. This could be a marriage certificate or deed poll certificate.
Email a copy of your evidence, details of your address and how you would like your name to appear to firstname.lastname@example.org.
Address mistake on form
Please email email@example.com with your name, address and the details of the error.
We will investigate and amend if necessary. Any change will take effect on on 1 December.
As soon as you move, apply to register at your new address by visiting GOV.UK.
When making your application you will provide your old address. This will make sure your name is not on the register in two places at the same time.
How we address communications
The purpose of the communication is to identify who should be registered to vote at an address. It is addressed to ‘Resident’ as the person or people that we have registered at the address may no longer live there.
Paying Council Tax does not add you to the Electoral Register.
- not all Council Tax payers are entitled to be on the register of electors
- not all people entitled to be registered to vote at an address are named Council Tax payers
The law requires each individual to apply to register to vote themselves.
How to vote
To request a postal vote or proxy application form email firstname.lastname@example.org and we will send you a form. You will have to complete, sign and return the application form to us. This application cannot be completed online.
If you want to cancel an existing postal or proxy voting arrangement you must do so in writing. Send an email to email@example.com.
You cannot cancel a postal or proxy application on someone else’s behalf.
I don't want to register
The law requires eligible residents to register when requested. There are benefits of being on the register that are unconnected with elections. Credit referencing agencies are entitled to receive the electoral register. They use the information as verification of an individuals address.
If someone is not on the electoral register it may affect their ability to:
- get credit
- get a mortgage
- access other financial services
Why we contact your property each year
The Electoral Registration Officer is required by law to carry out a household canvass each year to determine:
- who should be registered to vote
- where changes need to be made
- confirming where there is no change needed to registered elector details
Received a reminder form but you've already responded
Your response may not have been received by us when we sent the reminder data to our printers.
For information about the electoral register and voter registration visit the Electoral Commission’s website.